Instructions for Entering Your Inventory Online
CAG Spring Sale:
April 29-May 1
Send your inventories ASAP, but no later than Monday, April 18, following the instructions below.
The easiest way is to type your inventory into a Microsoft Word, Word Table, or Excel document
and email it to saleinventory at clayartsguild dot com.
1. Type your three-letter code + 2-digit item number, and then tab once — no commas, no
spaces, nothing except ONE tab.
2. Type your three-letter code and tab again.
3. Type a short description of your piece** and tab again.
4. Type the price in whole dollars with NO DOLLAR SIGNS and NO DECIMALS.
5. Type return once and do the same thing for your next item until you
have all of them done.
- Item# Seller Descr Price
- RGS01 RGS bowl 19
- RGS02 RGS shino vase 23
- RGS03 RGS plate 13
- RGS04 RGS plate 13
- RGS05 RGS sculpture of child 125
- RGS06 RGS lidded jar 27
- One piece to a line.
- Start item numbers with 01, not 001.
- No extra lines between pieces.
- Each piece of information separated from the next by one TAB. Just ONE TAB.
- NO spaces to make things pretty. :-}
- NO $ signs or decimal points on Price.
- No additional comments within the list.
- ID starts at the left margin; NO leading spaces.
- Seller initials MUST be used twice - in item number and seller column. This is how we will generate your item sales!
It is important to follow the format instructions exactly. If the info is not in this order it will have to be corrected. Extra info and spaces will have to be removed before the data can be imported into the database. That takes a lot of time for our volunteers.
When completed, attach the document (titled with your name) to an email
and send to saleinventory at clayartsguild dot com.
A copy of your inventory will await you when you come to the studio for check-in. Pricing labels will be printed and available to you in the studio.
*You can also write the inventory on Excel using the fields ordered the same as
above: three-letter code + number of piece, three-letter code again, description of piece, price.
**In your descriptions, it would be helpful for statistical purposes to use common
terms like sculpture, plate, platter, cup or mug, bowl, vase, pitcher, jar, casserole,
tile, planter. This helps us give you more accurate feedback after the sale.